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Protecting Company Assets

“A pure hand needs no glove to cover it.”

NATHANIEL HAWTHORNE, AUTHOR

    Proprietary and Confidential Information

    Fluor’s proprietary and confidential information is one of our company’s most important assets.

    “Proprietary and confidential information” generally includes nonpublic information that, if revealed, might benefit our competitors or harm the company. Examples include technical information, designs or process data, pricing information, business or strategic plans, acquisition or teaming plans, work processes and know-how, project practices, software and technology, research and development, client and supplier lists, as well as third party proprietary and confidential information entrusted to Fluor that Fluor is obligated to protect, such as clients’ and partners’ proprietary and confidential information.

    You must be vigilant, both on and off the job, in protecting Fluor’s confidential and proprietary information with the utmost care. If you are authorized, you may only provide this information to co-workers and outside third parties who have a legitimate business need to know it, provided you have confirmed with your manager or the Law Department that such third party is bound by confidentiality obligations to Fluor. Be sure to follow the safeguards put in place to protect this information from unintended or deliberate misuse. Never discuss this information in a public place where outside parties can overhear you. You have a duty to keep Fluor’s information confidential and proprietary even after your employment ends.

    Managers should ensure that safeguards are put in place to protect confidential and proprietary information from both unintended and deliberate misuse and ensure that such information is provided to other employees only on a need-to-know basis.

    Fluor has many joint venture partnerships with companies that might also be our competitors, suppliers or clients in other circumstances. Communication in these joint ventures is obviously critical, but we must take reasonable steps to protect Fluor’s confidential and proprietary information from accidental and inappropriate disclosure or from use outside the intended joint venture context. We must abide by all Fluor joint venture agreements, which specify and limit access to Fluor information and systems to certain individuals and under certain conditions/license rights.

      Personal Use of Company Property

      At times, you will likely need to use company equipment and computer systems for limited personal use. You are permitted to do so within limits, as long as your use is reasonable and your work goals are accomplished. Using Fluor facilities or equipment for unauthorized, abusive, unethical or inappropriate purposes will not be tolerated. Never overuse or abuse company assets for your personal use or gain or to conduct work on behalf of others. Taken too far, it can even be fraud or theft.

      If you are required to bill your time to the company or clients, be sure to do so accurately and fairly.

      Common Questions

        No. It’s never okay to use company or client computers or network systems to view or forward inappropriate emails, even if you’re alone in the office, at home or on a business trip, or you are forwarding the email to someone who is not employed by Fluor. This is an inappropriate use of company time and resources and may result in disciplinary action up to and including termination.

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        While Fluor-related community and charitable initiatives are permitted and important to the company, you should promptly inform your supervisor that it is impairing your ability to complete your work to determine how to proceed. Only your supervisor can decide whether or not you should continue working on the community project.

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          Cyber and Data Security

          Fluor owns or has been licensed to use the technology used in our business—including hardware, software and computer systems. This technology and the information stored on our computer systems are critical to Fluor’s success. Everyone who uses a computer at Fluor is responsible for protecting these valuable technology resources. If you believe that anyone is placing the performance and/or security of any Fluor, or third party, information or systems at risk, or that such information or data has been compromised, you should immediately advise your supervisor or your IT manager.

          The company has entrusted you with its technologies so that you may conduct company business. You may not use any Fluor resources for personal financial gain or profit; to conduct illegal activities or access or download obscene, sexually explicit or otherwise inappropriate material, or to download copyrighted material without permission; or to communicate discriminatory, harassing or threatening messages. You should have no expectation of personal privacy in connection with these resources. To the fullest extent permitted by applicable law, the company reserves all rights to monitor and review any messages and information sent or received using company resources. Remember, electronic documents and information can be retrieved even after you have “deleted” them from your computer’s memory.

          If you wish to add computer software or hardware on Fluor computer equipment, you must first get approval from IT, as they may pose a security risk to the Fluor network. Never add computer software for which there are no software licensing agreements or in violation of copyright laws. Before granting any third party access to the Fluor network or any software or systems made available through the Fluor network, you should confirm we have the right to do so, it is appropriate to do so, and that proper documentation is in place. Sharing your password, user ID, or other access credentials with another person may violate our license agreements, may constitute improper disclosure and use of confidential and proprietary information, and may put the security of our network at risk.

          Common Questions

            You may need permission from the client to use project site photographs. In addition, you may need to obtain permission from the photographer and any other companies whose logos may be depicted in the photographs. Individuals also have the right to consent how their images are being used.

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            You should immediately file a police report and ask for a copy. Then immediately contact Fluor Corporate Security with a copy of the police report and Fluor Information Security to report the theft. Familiarize yourself with Fluor’s IT Security Policies. You should never keep your passwords with your laptop or other password-protected devices. In addition, you should not store any personal information (such as social security numbers or credit card information) on your computer unless it is encrypted.

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            No. It is against our Code and company policy to publicly post confidential or proprietary information on social media sites, including message boards or chat rooms. Doing so may subject the individuals involved and our company to reputational damage and civil or criminal fines. Since information about this project is nonpublic, you should not comment on it.

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            No. You must check with your IT Department for approval on whether it is acceptable to download software onto your Fluor laptop. Any software, even if available for no charge, must be vetted by IT to ensure that it is safe to introduce to the Fluor environment.

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              Social Media

              Most of us have access to the internet on our work computers. While occasional personal use is permitted, you must comply with Fluor’s Social Media policy (HR-113). Employees are personally responsible for their words and images online. An employee’s free time is generally not subject to any restriction by the company, however employees should use discretion and follow all applicable company policies when posting company-related content on social media platforms.

              Ensure that your communications do not violate the law (for example, libel, defamation, harassment or copyright laws) or company policies (for example, policies regarding disclosure of confidential or proprietary information or speaking on behalf of Fluor).

              Company logos, photos, or other company materials that have been trademarked (copyrights, etc.) should not be used commercially without the approval of the Global Director Marketing Services or the Director of Corporate Communications. Digital content, including photographs, infographics, articles, blogs, and video are governed by the same copyright restrictions as print media and other media.

              If speaking about your professional life, clearly state that these are your personal views and not necessarily the views of the company.

              Fluor is a publicly traded company and sharing confidential information may be considered sharing insider information and therefore may be unlawful. This includes strategies, forecasts, and many things with a dollar figure (such as non-public sales and profit data or pricing information).

              Do not reference clients, partners, or suppliers without their written approval if the information or content is not publicly available as such public disclosure may give rise to serious liability and contractual issues for the company and/or those involved in the disclosure.

              Safeguard your personal information. Confidential information about employees or any information that is in violation of the company’s policies should not be shared.

                Document and Record Retention

                We often deal with large quantities of documents and records, both paper and electronic. It is important that you know how long these documents and records should be retained, and how Fluor disposes of them. Fluor has detailed retention policies and practices for project and nonproject documents and records, which you should understand and follow. If you are notified that documents in your possession may be relevant to litigation, an investigation or an audit, you are required to maintain such records and follow the instructions set forth in the notice.

                  Investigations and Audits

                  We are expected to fully cooperate with any legitimate internal or external auditors or investigators who request information in connection with an audit of our company. Always provide accurate and complete information. In addition, never delete or destroy records that are subject to (or are likely to be the subject of) a government or internal investigation, subpoena or lawsuit.

                  Do not attempt to improperly influence any auditor, regulator or investigator reviewing our company’s records or encourage anyone else to do so.

                  You should notify the Law Department if you are approached by a government investigator or regulator regarding Fluor. You should not provide any Fluor records to outside investigators without prior written approval from Fluor’s Law Department.

                    Patents, Trade Secrets, Copyrights and Trademarks

                    Patents, trade secrets, copyrights and trademarks are legal terms that define when an invention, know-how, product, idea, written work or name are owned by an individual or company, and use of these by others is prohibited without express permission. You should not use another company’s name or logo without its permission. In addition, you should not, copy articles, data, photographs, music, videos, or software without obtaining the required authorization from the author or owner. Just because something is posted on the Internet does not mean it is freely available for use. And, you may need permissions from more than one source.

                    Employees may sometimes develop ideas, processes and technology on Fluor’s behalf or in the scope of our work for Fluor that will be protected by patents, copyrights and trademarks. This “intellectual property” belongs to the company or the company’s clients (depending on the situation and on the client’s contract terms), and not to employees. As part of your employment with Fluor, you have assigned the rights to any such intellectual property to Fluor or the clients, as appropriate.

                    Relevant Policies & Resources

                    IMPORTANT NOTICE - DISCLAIMER

                    THE FOLLOWING COMPANY POLICIES ARE A GUIDE TO GENERAL EMPLOYMENT PROCEDURES AND POLICIES OF THE COMPANY.  THE POLICIES ARE FOR INFORMATION ONLY, AND IS NOT A CONTRACT OF EMPLOYMENT.  ANY COMPANY PROCEDURE OR POLICY MAY BE MODIFIED, AMENDED, INCREASED, DECREASED, OR DELETED BY THE COMPANY AT ANY TIME, WITH OR WITHOUT NOTICE.

                    THESE POLICIES ARE NOT AND IS NOT INTENDED TO ADDRESS EVERY POSSIBLE EMPLOYMENT/EMPLOYEE SITUATION.  THE COMPANY RESERVES THE RIGHT TO TAKE ACTION OR MAKE A DECISION WHICH IS INCONSISTENT WITH THE POLICIES TO ADDRESS UNIQUE SITUATIONS, ON A CASE-BY-CASE BASIS, IN THE COMPANY'S SOLE DISCRETION.

                    NEITHER THESE POLICIES NOR ANY OTHER MANUAL, POLICY, OR OTHER DOCUMENT ALTERS, IN ANY WAY, THE AT-WILL EMPLOYMENT STATUS OF THE COMPANY'S EMPLOYEES.  AT-WILL EMPLOYMENT MEANS THAT EITHER YOU OR COMPANY CAN TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY OR NO REASON, WITH OR WITHOUT CAUSE, AND WITH OR WITHOUT NOTICE, SUBJECT TO RESTRICTIONS UNDER ANY APPLICABLE LAW.  THE AT-WILL EMPLOYMENT STATUS OF EACH EMPLOYEE CANNOT BE ALTERED BY ANY ORAL STATEMENT OR ALLEGED ORAL AGREEMENT,  IT CAN ONLY BE CHANGED BY A LEGALLY BINDING, WRITTEN CONTRACT COVERING EMPLOYMENT STATUS. 

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